Inefficient Labor Scheduling: How a Digital Platform Can Streamline Communications

A construction worker looking at his phone on a jobsite.

Communicating throughout your entire organization can be difficult. You have people in the office that know some of what’s going on across different projects, workers in the field that have a pulse on the specific task at hand and others that have no idea what’s going on. This is very common in the construction industry. There’s a lot going on and it can be difficult to have a bird’s eye view across the board. 

It can be challenging communicating project updates with everyone in the office, field or even with leadership. You might have some solid information you can share with everyone but you pulled it early last week and your meeting is a week later. It’s already out of date and inaccurate. You’re making big decisions with the data you have, but it's often a game of what ifs and maybes. 

What if you had real-time information? Live data not only for one project, but updates tied to every single project and worker on your roster. Sounds like a game changer, right? It is. 

A cloud-based construction workforce management platform can help you take Excel spreadsheets and your static office whiteboard and transform it into a digital format, creating visibility across your organization. You might be thinking, “this doesn’t exist, but thanks”. But guess what? It exists. 

With LaborChart, you can accomplish this, plus much more. LaborChart’s platform is affordable and easy-to-use. It takes all of your existing data from different tools and puts them into one platform that updates in real-time and provides a holistic view of previous, current and upcoming projects. 

an image of a construction jobsite with the text "stop making big decisions with what ifs and maybes." overlying the image.

Old information can lead to bad decisions

Having information about your entire workforce and various jobs can be huge, but not always in a good way. With outdated information, you can think you have a pulse on everything, but you don’t. How does this happen? It’s easier than you think. Here’s an example:

You’re midway through a job and have a collection of workers certified to operate a piece of equipment that requires special training. There’s one problem: their certifications are scheduled to expire in a week and you have a few months left on the job. You’re about to lose weeks because this information got lost, you didn’t see it and the job is in jeopardy of being put on hold. 

With a cloud-based construction workforce management platform, you can have all of this information in one place. You can plan for upcoming expiring certifications across your workforce and plan for re-certifications all at once—before they expire. This not only improves the timing and efficiency of your job but also ensures your people are properly trained and taken care of on the job. 

Willow Aliento, a journalist focusing on the construction industry for the last decade, wrote about improving your organization’s safety performance by utilizing a digital platform. Utilizing this mindset not only helps you feel peace of mind knowing everyone is certified, but also gives your workforce comfort knowing you’re on top of things and so are they. 

Trained plus certified equals peace of mind. Take care of yourself, take care of your people, utilize a digital workforce management platform.

Bridge the gap between the office and field 

We’ve all been there. The right hand doesn’t talk to the left. You have one up in the air while the other is trying to grab a sandwich. If you had both hands on your sandwich, you’d already be done eating. The same is true for your organization. Office personnel are doing the best they can with the information that’s being fed into them. They’re trying to be proactive and forecast ahead, but it typically doesn’t work.

The field is putting out fires left and right. They have a task at hand, they finish it that day and do it all over again tomorrow hoping they’re prioritizing correctly. With a digital workforce management platform, your projects and workforce are updating in real-time. You can customize who sees this information and create visibility from the top of your organization to the bottom. No more guessing. The office has the same information as the field and the two can cohesively work together to create efficiencies and improve communications. LaborChart helps bridge the gap between the office and field letting everyone know where your workforce is needed, which jobs are running smoothly and more importantly, which ones aren’t. 

In the real world: Martin Mechanical Case Study

Martin Mechanical, a mechanical contractor with 50 employees in Kansas City, Missouri, knew their labor scheduling was inefficient. There were numerous phone calls, texts and a flurry of emails—all before field crews hit job sites each day at 7 a.m. With LaborChart, their managers in the field and dispatchers in the office were able to work from the same real-time information. 

Read this case study to learn how Martin Mechanical streamlined their communications with LaborChart and replaced six phone calls (and/or three emails) with the click of a button. 

Are you ready to build a culture of efficiency? Reach out to us about how we can help provide a framework with our digital platform. 

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